AI search for property management leases, agreements and minutes
Corpus is AI search over your leases, management agreements, governing documents and board minutes. Ask in plain words and get a short answer cited to the document and page, or “Nothing on file” when nothing supports one. Your managers check the cited page before they answer an owner, a tenant or a board.
The answer is on file. Finding it is the work.
Across many buildings, the answer to one tenant’s question can sit in a lease, two amendments and a set of minutes from five years ago.
- “Who pays for HVAC repairs under this lease?”
- “Did the board ever approve fences along the side lot lines?”
- “What does our management agreement let us spend without the owner’s approval?”
- Leases, amendments, rules, vendor contracts and scanned minutes live in different folders for every property.
Answers from your own files, cited to the page.
- We load a copy of your leases and amendments, management agreements, governing documents and rules, vendor contracts and board minutes, saved as PDF. Corpus is retrieval-augmented generation (RAG): it answers from those files.
- Current You ask in plain words. Corpus searches by exact words and by meaning, then writes a short answer with citations to the document and page. Open a citation and the page opens with the passage highlighted, so you can check it.
- Current If nothing on file supports an answer, it is designed to say “Nothing on file” instead of guessing. An empty result does not prove that no such record exists.
- Current Access by role: files a role cannot open are removed before search runs, so answers never draw on them. In the demo, roles are illustrative and anyone can switch them. Set up for you Tying roles to your named people is part of full-deployment setup.
- Current Version history for drafts: each saved version shows who saved it, Compare shows what changed, and you can restore an earlier one. In the demo this covers fee, SOQ and contract drafts.
- Corpus reads PDF files, including scanned pages read by OCR. Set up for you OCR of your own scans is planned on the call and done during setup.
- Set up for you Corpus is cloud-agnostic: it runs on AWS, Azure, Google Cloud, or your own servers. It uses an open-weight model and no public AI API.
Example questions, not results
These questions are examples written for this page. They are not results: Corpus has no customers in this industry yet, and the live demo is built on engineering documents.
- Under this lease, who is responsible for HVAC repairs?
- What spending limit does the management agreement for this property set before owner approval?
- Did any board minutes approve a change to the parking rules?
- What notice does this vendor contract require before it renews?
Corpus finds and cites. People decide.
- The manager reads the cited clause before answering a tenant, an owner or a board.
- Whether a later amendment or board resolution changed it.
- Local and state law, which can override a lease or a rule.
- Who may see which property’s files. Your people decide who gets which role.
Corpus is not legal advice. It does not decide disputes or enforce rules; your managers and boards do.
Start with a free call. Then one real project.
- A free 30-minute call first. We talk about your files and the questions you need answered.
- Then a $5,000 pilot on one real project or pursuit, at a fixed price.
- We work from a copy of that project’s PDFs. Your originals are not touched.
- You ask your own questions, open the citations and judge the answers yourself.
- The $5,000 is credited toward setup if you sign a deployment within 60 days of the pilot's end.
- Our commitment In the pilot, your files are never used to train or fine-tune a model. In full deployment, fine-tuning on your files happens only if you agree in writing.
- Our commitment When the pilot ends, we delete the copy within 7 days and confirm it in writing.
See how citations and refusals work.
The live demo is built for engineering firms: public engineering documents filed under fictional sample firms. Its search also reaches a public-domain collection of U.S. court opinions. There is no demo built on another industry’s files. It shows what works the same in any industry: page citations, “Nothing on file” and roles.
Our earlier page, AI Knowledge Assistant for HOA Communities, describes a separate 2025 service that we are not taking new clients for.
→ Corpus by industryFrequently asked questions
Is this a chatbot for residents or tenants?
No. Corpus is for your staff. It answers your managers’ questions from your documents with page citations, and a person decides what to tell a resident or a tenant. Our 2025 HOA resident assistant was a separate service, and we are not taking new clients for it.
Can each property’s files be kept separate?
Yes, by role. Files a role cannot open are removed before search runs, so answers never draw on them. In the demo, roles are illustrative and anyone can switch them. Set up for you Tying roles to your named people is part of full-deployment setup.
Our minutes are old scans. Does that work?
Corpus reads PDF files, including scanned pages read by OCR. Set up for you OCR of your own scans is planned on the call and done during setup.
Do you have customers in this industry?
Not yet. Corpus has no customers in this industry. Engineering firms are our first, worked-out example, and the live demo uses fictional engineering firms.
Where do our files go?
Set up for you Corpus is cloud-agnostic. It runs on AWS, Azure, Google Cloud, or your own servers. It uses an open-weight model, and nothing goes to a public AI API. In the pilot, your files are never used to train or fine-tune a model. In full deployment, fine-tuning on your files happens only if you agree in writing. We don't have a SOC 2 report, which is one reason you can choose your own servers.
Have a folder full of questions?
Book a free 30-minute call. We talk about your files, the questions you need answered, and whether a pilot makes sense.